Liza Smirnova

Responsible for ensuring the smooth processing of supplier invoices, including timely approvals and payments, I have acted as the administrator for MediusFlow, ensuring invoices comply with the company’s authority schedule.

My duties include:

• Verifying and processing supplier invoices in compliance with Purchase Orders and entity requirements;
• Managing invoice registration, coding, and approval workflow to ensure timely processing;
• Reconciling supplier statements and addressed payment inquiries to maintain smooth vendor relations;
• Administering MediusFlow, including user management and approval limit configurations;
• Ensuring accurate tax coding (VAT, etc.) for legal entities within the Norse Group;
• Facilitating clear communication with suppliers to resolve invoicing and payment-related matters efficiently;
• Identifying process improvements to enhance automation and efficiency in the Accounts Payable department;
• Supporting system integration projects and provided general finance assistance as needed.

Responsible for high-quality data processing in the Accounts Payable department for all Cabot Corporation entities across North America, I have facilitated effective collaboration with respective stakeholders to resolve issues related to invoicing and the procurement process.

My duties included:

• Working with various accounting and AI software to facilitate invoice processing for payment;
• Frequently creating various reports using MS Excel (e.g., accrual reports, statement review reports, unresolved cases reports), which are utilized by multiple departments and stored for enhanced visibility;
• Reconciling payment discrepancies through collaboration with both internal and international S2P teams, such as General Ledger, Domestic/Import Transportation, Purchasing, Finance Managers, etc.;
• Addressing vendor and internal inquiries via email;
• Reconciling bank statements and resolving any discrepancies;
• Ensuring compliance with company policies, procedures, and regulatory requirements, most notably Sarbanes-Oxley controls;
• Developing process improvement solutions for improving daily workflow and KPIs;

My notable accomplishments in this area of work are:

• Leading trainings and developing training materials for new team members;
• Creation of a comprehensive team task planner;
• Restructuring and ownership of shared team mailboxes;
• Exceeding the annual KPI of 88% for supplier on-time payments by 2%;
• Meeting the KPI of limiting backlog to under 50 invoices;
• Reducing the backlog of the Cabot Canada facility by 94% within a year, a difference of 117 invoices;
• Designing and producing, as well as performing the Team Introduction presentation at the monthly all-hands company meeting.

Responsible for several key tasks, primarily focusing on document ownership, KYC functions, and adverse media searches, I ensured that client documentation was up-to-date, complete, and compliant with regulatory standards, managing the entire lifecycle of documents from collection to verification

My work duties included:

• Regularly updating and maintaining KYC records to ensure compliance with regulatory standards;
• Organizing and managing client documentation, ensuring all files are complete and up-to-date;
• Translating relevant documents from Russian to English and vice versa to facilitate clear communication with clients and colleagues;
• Assisting in the onboarding process for new clients, ensuring all required documentation is collected and verified;
• Conducting adverse media searches to identify any suspicious information about current or potential clients;
• Supporting senior private bankers in managing client relationships and providing high-quality service;
• Maintaining and updating client databases with accurate and current information;

My notable accomplishments in this area of work are:

• Completing the restructuring of the company's internal drive within one month, achieving a 50% improvement over the two-month KPI for this task;
• Meeting the KPI of maintaining medium- and high-risk clientele under 2% annually, per the adverse media searches conducted.