MS basic programs (Word, Excel, PowerPoint)
Renāte Kautiņa
Riga
Summary
Highly organized and dependable candidate with a proven track record of effectively managing multiple priorities while maintaining a positive attitude. Demonstrated willingness to take on additional responsibilities to contribute to team goal achievement. Reliable and dedicated professional committed to delivering exceptional results and exceeding expectations.
Overview
4
4
years of professional experience
2
2
Certifications
2
2
Languages
Work History
Junior Asset Manager
E.R.B. Rail JV PS
Riga, Latvia
11.2024 - Current
- Vendor and Supplier Management: Evaluating and selecting IT suppliers, negotiating contracts, and maintaining supplier relationships.
- IT Asset Management: Managing and tracking IT assets, including hardware and software inventory, to ensure efficient usage and compliance with licenses.
- Cost Management: Working with budgeting and forecasting for IT expenditures, finding ways to reduce costs, and ensuring procurement stays within budget.
- Compliance and Risk Management: Ensuring all purchases comply with company policies, security standards, and industry regulations.
- Technology Evaluation: Collaborating with IT teams to assess technology needs, compare solutions, and recommend vendors.
- Contract Negotiation: Handling contract terms with suppliers, focusing on performance metrics, support services, and renewal terms.
Office Manager / IT Administrator Assistant
E.R.B. Rail JV PS (Rail Baltica Mainline Project)
08.2023 - Current
- Content Creation and Display Management: Designed multimedia content such as posters, videos, and announcements using Canva for internal events and communications. Managed digital display schedules via the Magic Info System, customizing content across office floors to meet departmental needs.
- IT Support and Troubleshooting: Delivered first-line technical support, resolving issues with Microsoft Office, Outlook, and general tech challenges. Assisted with hardware and software troubleshooting to enhance productivity and minimize disruptions.
- Document Creation and Automation: Developed and optimized key documents, including NDAs, NDUs, and consent forms, using Adobe Acrobat. Created smart forms to streamline data entry and enable seamless electronic signing for employees and external partners.
- Office Operations Management: Ensured the smooth operation of seven office spaces through effective inventory control, supplier coordination, and resource management.
- Access Control Administration: Managed the biometric access control system, registering employees and configuring fingerprint access to maintain secure and efficient entry to office facilities.
- Supplier Relationship Management: Built and maintained relationships with vendors and suppliers to ensure timely procurement and delivery of goods and services essential to office operations.
- Meeting Space and IoT Systems Oversight: Administered team room bookings, resolving scheduling conflicts and troubleshooting IoT-enabled meeting space issues, including audio, video, and connectivity, for seamless meeting experiences.
HR Administrator
OrangeLV Holdings Inc.
01.2022 - 08.2023
- Recruitment and IT Onboarding: Coordinated recruitment efforts by scheduling interviews with candidates and ensuring smooth communication throughout the process. Prepared job descriptions and contracts aligned with administrative and IT requirements. Managed the IT onboarding process for new hires to facilitate a seamless transition.
- Employee Relations and IT Support: Handled employee relations by mediating disputes and addressing concerns such as bullying and harassment. Provided IT support to facilitate effective communication and conflict resolution.
- Training and Development: Designed and assigned work plans that incorporated relevant IT training. Assessed staffing needs to identify and address skill gaps, focusing on both administrative and IT competencies.
- Employee Absence Management: Monitored and maintained accurate absence records using IT tools to streamline the process. Ensured accessibility and accuracy of data through integrated software systems.
- Document Preparation and IT Integration: Drafted job descriptions, contracts, and employment documents. Leveraged IT systems to manage, secure, and efficiently store employment-related documentation.
- Technical Support and Help Desk Management: Provided end-user support by troubleshooting hardware and software issues. Managed a help desk ticketing system to ensure timely resolution of technical concerns.
- Software and Security Oversight: Installed and updated software applications, managed licenses, and ensured compliance. Implemented robust security protocols, conducted system audits, and monitored for potential security threats.
- Data Integrity and Backup Management: Performed regular data backups and recovery tests to safeguard information. Managed databases and storage solutions, ensuring data integrity through routine maintenance and documentation.
Office Administrator & IT Administrator Assistant
OrangeLV Holdings Inc.
01.2021 - 01.2022
- Coordinate Activities and Ensure Compliance: Streamlined company operations by ensuring adherence to policies across all departments. Organized events, managed schedules, and handled travel arrangements for upper management and colleagues.
- Supervise and Support Staff: Oversaw administrative staff, effectively delegating tasks to enhance team performance. Provided administrative assistance and guidance as needed.
- Manage Communication and Correspondence: Handled internal and external communication, including managing emails, phone calls, packages, and letters. Served as the primary point of contact for stakeholders.
- Support Financial and Bookkeeping Functions: Processed invoices, managed petty cash, and assisted with payroll and budget reporting to maintain financial accuracy.
- Document and Data Management: Maintained and updated databases for financial, personnel, and operational data. Ensured document security and confidentiality through effective filing systems.
- Oversee Office and IT Supplies: Monitored office supply levels and IT assets, ensuring timely replenishment and accurate inventory records.
- Provide Technical User Support: Delivered technical assistance by troubleshooting hardware and software issues. Maintained a help desk ticketing system to ensure efficient issue resolution.
- Manage Software and Security: Installed and updated software applications, managed licenses, and implemented security measures. Conducted regular audits and monitored systems to ensure compliance and prevent breaches.
- Ensure Data Integrity and Backup: Conducted regular data backups and recovery tests. Managed databases and storage systems to maintain data integrity through routine maintenance.
Education
Creative Industries / Business Management
Latvian Academy of Culture
Riga, Latvia 04.2001 -
Certification
Google Digital Garage Digital Marketing
Software
MS Visio
Outlook
Canva
Magic Info
Timeline
Junior Asset Manager
E.R.B. Rail JV PS
11.2024 - Current
CompTIA Network + (In progress)
11-2024
Office Manager / IT Administrator Assistant
E.R.B. Rail JV PS (Rail Baltica Mainline Project)
08.2023 - Current
HR Administrator
OrangeLV Holdings Inc.
01.2022 - 08.2023
Google Digital Garage Digital Marketing
08-2021
Office Administrator & IT Administrator Assistant
OrangeLV Holdings Inc.
01.2021 - 01.2022
Creative Industries / Business Management
Latvian Academy of Culture
04.2001 -
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